What are the Responsibilities for a Residential Property Management Company?


Updated on:

Front view of traditional colonial home with blue shutters

Residential Property management is the supervision of residential including apartments, detached houses, hotels, real estate, and community centers. It characteristically involves the managing of property that is owned by another party or entity. Residential Property management help owners to create budgets, advertise rental properties, qualify tenants, collect rent, comply with local landlord-tenant and real estate board laws, and maintain properties. Protective maintenance, interior, and exterior cleaning, and construction all fall within the scope of a property management company’s responsibilities.

Why Would You Hire a Residential Property management Company?

Property holders hire property management Companies for several motives. Some owners may have many rental properties in their portfolios but lack the time or expertise to maintain the properties and deal with tenants. Some owners only have an interest in owning rental properties and earning profits from them. At this phase owners hire professional property managers. Absentee landlords also make use of property management services. When choosing a property management company, there are many important considerations that the management will be in charge including:

1. Control the Rent Price

Control the Rent Price

A perfect rent price is not only reasonable for renters but should also be profitable for the landowner. Property Management Companies use property market data, surrounding area averages, location, and the property’s best features to come up with the ideal rent amount for an investment property. The company also collects the rent. They are responsible for ensuring the best cash flow by setting a firm date for rent collection and severely enforcing late penalties. It is also common for property management to adjust the rent. They can decrease the rent if they feel it is necessary, but more often, managers increase the rent by a predetermined percentage each year as dictated by municipal and provincial laws.

2. Advertising Property for Rental

Marketing is one of the main duties of a property manager. Their experience and knowledge of the industry allow them to know when, where, and how to advertise a vacancy. These advertisements can be posted in both magazines and the internet. 

3. Attract, Screen, and Approve Tenants

Residential Property management finds new tenants who are a good fit for the building. They should be prepared to advertise the space effectively and meet with potential tenants, showing them the features of the apartment. Another duty of property management is to screen all potential tenants. The fact that they have sufficient manpower means that can find ideal tenants for your vacant rental units easily. Good property management will do thorough checks before approving an application. At the end of the screening process, the expectation is to have a tenant who:

  • Pays their rent on time
  • Responsible
  • Takes care of the property
  • Doesn’t cause problems
  • And most importantly, plans to exist in there longer

4. Handle tenant complaints and issues

If a tenant conflicts with another tenant, it’s the management’s responsibility to mediate and resolve such issues. They are also in charge of solving any complaints that renters may have regarding the property. Generally, their main goal is to keep the residents happy and taken care of.

5. The setting, Collecting and Adjusting Rents

Collecting rent is a basic duty of any landlord as well as Property management. The property manager usually decides and sets up systems for collecting rent from tenants. They will often have to include strict deadlines and penalties for late payments, and a method to check all rents have been paid as decided.

6. Property maintenance and repairs

Property maintenance and repairs

The residential property management is responsible for keeping the property in a safe and comfortable condition. This includes maintenance, repairs, and the updating of facilities like laundry and parking. Property management must set up routine maintenance such as landscaping, pest removal, checking for leaks, and trash removal, or hire someone to perform these tasks regularly. Similarly, when repairs or renovations are needed, the property manager needs to either fix the issues themselves or hire someone to do the work. This means property management companies generally have a large network of reliable contractors, plumbers, carpenters, and electricians. 

7. Securing the Property

When a property sits vacant, a property management company has to ensure that it is well-protected and taken care of. This means hiring people to look after it to avoid cowering and vandalism. moreover, if there is any ongoing work being done to the property, managers often supervise its appropriate achievement.

8. Overall Supervision

The tasks of property management and their role can often be a lot more than meets the eye. They do include the more visible day-to-day errands and services, but in the background, they can the entire show. That is if the actual investor wants to utilize the whole spectrum of property management support available out there. Property managers can be requested to carry out all the analysis, planning, and management of the property.

9. Managing the Budget and Maintaining Financial Records

As the controller of day-to-day activities, property managers are also responsible for maintaining the budget for the building and keeping detailed records. Managers are often given a set budget for the building they need to work within, and it is up to them to use their option to make developments, order repairs, and keep an emergency fund. The property manager may also be asked to file taxes for the property or help the owner during the tax season.

The list of residential property management responsibilities provides a better understanding of what is expected of this role. As noticed, property management responsibilities can include only a few essential tasks or include the entire management of the rental property. It is safe to say that residential property management needs to acquire various skills and knowledge for managing rental properties.

What are the Responsibilities for a Residential Property Management Company? was last modified: by