So you have decided to set up an office space, but are confused about where to start? Don’t worry, we are here to provide you with a comprehensive checklist that may help you set up your own office space from scratch.
Firstly, you need to understand that setting up an office space can be a very overwhelming process. You may get excited with the idea of purchasing new furnishing, setting up aesthetically pleasing interiors, and filling your space with equipment. But if you don’t pay attention, you might end up spending too much on things that you might not need.
Here are certain checkpoints you need to go through:
- Make a plan: Before you start with hasty purchases and investments, take a moment and make a plan. Decide as to what are important areas of your office that require more investment. Categorize your budget by the parameter of what is the most immediate and necessary purchase you have to make for the daily functioning of your company. Then, categorize the areas that are necessary but are not in the immediate requirement and then areas that can be avoided or can be overseen for a while.
- Hire an architect: If you have a budget that allows you to invest in services provided by architecture firms, you must hire professionals to design, create and build your office space. All you have to do is put ‘Sorg Design’ in your search bar and consult the architect of your choice.
It will cost you obviously but look at the bigger picture. An aesthetically pleasing environment provides comfort and attracts employees, which indirectly helps them increase their productivity of employees. Consequently, this helps in increasing the success rate of your organization.
- Double-check the Technical Requirements: Technical requirement is one such area of an organization that should never be looked upon. Before randomly selecting and shifting desks away from necessary ports and switches, make an appointment with an IT or engineering department expert to arrange the space which would provide easy access to technology an employee might require.
Carefully manage the equipment such as a printer, wifi routers, projectors, switchboards, and the place where equipment is located. If an employee meets all the technical requirements, your employee won’t have to move from one place to another for pity jobs such as printing any material or charging their mobile phones.
- Lighting is important: Pay attention to the lighting of your office space. Lighting directly affects the productivity and mood of your employees. An office space with low lighting causes irritable mood of your employees as they might not see clearly or feel gloomy due to it. Whereas good lighting helps one to feel awake and attentive therefore increasing their productivity.
Take a walk around your office space and note down the areas that don’t have enough lighting and take corrective measures.
Maximize the use of natural light as it spreads positivity too and in areas where natural light cant reach make use of ceiling lights or consider putting lamps.
- Create Relaxing Space: Coming to the office, working continuously for long hours, and then going back home becomes monotonous and causes a loss of interest in work.
Create a space where your employees can take a break and relax. This helps them to ease their mind and work with a fresh mind.
- Leave open space: Instead of overwhelming your office with desks, furniture, and equipment, try to leave some open space to avoid untidy overlapping. An untidy arrangement can be lousy at times, therefore, distracting the employee.
Make sure to pave open spaces so that it allows your employees to walk freely around the office. A messy and negative working environment can cause or trigger anxiety or depression in an employee.
- Location of office: Choose the location of your office wisely. The place where you are setting up your office should be located in a place that can be easily accessed. A place which is on the main road, where one can easily accommodate any mode of transport is more preferable to employees than an office space that is far away from the city area on the outskirts of the city with no accessibility to transportation of any sort.
Conclusion
Building your office space from scratch can be an overwhelming experience but not a complicated task, all you have to do is extensive research about the office space that you desire and also conduct an analysis by prioritizing and categorizing what your want is and what your need is.
